BNI Connect makes it easy to invite visitors to your chapter. With a few simple clicks you can send a customized and BNI branded email invitation to invite a personal contact to visit your chapter!
To translate this article, please select a language:
1) Follow These Quick Steps:
- Go to Operations>Chapter>Create Email>Email Visitor Information
- Fill out appropriate details and personal message, which will appear as the first paragraph of the email
- Click Send
2) Watch This Short Video:
3) Follow These Step by Step Visual Instructions:
Navigate to the Chapter Operations Menu
Verify Your Chapter Selection and Choose Your Operation
- Verify your Country, Region and Chapter selection
- Click on Create Email
- Click on Email Visitor Invitation
Input Invitation Details
- Choose a salutation Title from the drop down list
- Input the First, Last and Company name of the visitor you wish to invite
- Enter the email address of the invitee.
- Enter a short personal message.
Send Your Invitation!
Sample Message - US Only, 2016 Version
- All replies will be sent directly to your email address
- Subject line of the email
- Your personal message
- BNI branded graphical invitation
- Salutation taken from the first name provided
- Brief description about BNI
- Your chapter name, meeting location, day and time is automatically inserted.
- RSVP allows the visitor to register for an upcoming meeting
- Link to www.discoverbni.com for more information about BNI
Sample Message - International Version
- All replies will be sent directly to your email address
- Subject line of the email
- BNI branded graphical invitation
- Salutation taken from the first name provided
- Your personal message
- Your chapter name, meeting location, day and time is automatically inserted
- Brief description about BNI
- Signed by you
Happy Connecting!
Version 2016.05.20.1224
- Copyright © 2016 BNI, All Rights Reserved
Comments
19 comments
This is fantastic! I will be educating my BNI chapter Profits-a-Rizin about this opportunity when they do their follow-up phone calls, or in this case emails, to get their contacts to visit next week at our regular meeting. Thank you! Cassandra Mydosh, VHC
How do I retrieve the name's and email id's of the people to whom I had sent invitation through Email Visitor Invitation via bni connect.
Amar,
Currently, the Email Visitor function is simply an outbound email template only. It will insert the information you type into a template and send it out as an email to the email address you provided. Once the email has been sent, it is no longer stored or accessible in the system in any way.
If you think it would be a useful function, I invite you to please post it as a suggestion in our forum located here:
http://support.bniconnect.com/forums/20105787-Suggestions-And-Enhancement-Requests
Hope this helps!
It would be very nice to have a copy of the invitation go to one's own mailbox on the site to have a copy and reference that the invite did indeed go out and to the right person with correct email address. It would also be good to actually see, read over and be sure the invite looks good before it takes off. Check and double check. It is quite uncomfortable to send it out without a chance to review the look of the completed message. It is also a double check for a member to see who was invited and when. Thank you. Also we ought not to have to go to yet another forum to post this sort of feedback. Streamline this site, PLEASE. and Thank you.
This is a great tool, but I emailed one to myself to see what it looks like. There are text errors in it. How can I edit it? I won't send it the way it is - not very professional when it has errors.
Awesome and Professional Invitee Tool!
What needs to be done is to integrate a RSVP button or link directly in the invite that will take the Visitor directly to the chapter's registration page. Make it easier for them to RSVP. Some people will directly reply to the email but others won't and yet, they will take action if they see a "click here to RSVP" in the body of the email invtation.
Great idea from Tim, yes that modification will certainly help a great deal.
Good idea from Tim. I would like to see the visitor's RSVP automatically complete a Visitor Registration so the LT knows they have been registered.
Also: Could BNI Connect send a meeting reminder the day before the meeting? OR Could we have a branded email template like the invitation that we could send to remind the visitor?
There should also be an unsubscribe option for invitees to prevent future emails if they do not wish to participate. We certainly don't want to leave a bad impression of BNI by bombarding them with unwanted emails. I looked through the menus, and there is no option to remove them from the system if they decline the invitation.
The menus are not like this. Please take these instructions down and replace them with valid ones
Todd,
Thanks for the comment!
I just double checked my personal screen settings against the documentation and I see the following, which closely matches: http://screencast.com/t/XnqMIGBC
That being said, some of the menu items may or may not appear depending on a person's level of access and language settings. For example, the view I pasted above and that is in the documentation shows the "maximum" menu items or a LT\admin view of the system. Someone with more basic permissions might only see this with fewer options: http://screencast.com/t/XGYwxed3
Note also that in the first step, the chapter shortcut menu is able to be fully customized by each user, so that option may never appear the same in documentation and real life.
Hope this helps!
How can a chapter edit their template? For example, it shows NRG chapter meeting time at 7:30 am whereas we communicate to members & visitors to arrive by 7:15 am for open networking.
How can I tell if my invitee registered?
Very Nice
Am I missing something, is the day just listed as a day of the week (i.e. Tuesday)? How can an exact date populate (i.e., Tuesday, 11/18)?
How to customize the chapter message in the email?
Can I invite a friend who live in another state to his local BNI chapter? or does the invite feature only limited to invite people to my chapter?
@rachid - at this time you can only directly invite to your own chapter. For other chapters, I would recommend directing them to the website of that chapter so that they may register directly.
Hope this helps!
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